How GraphicsFlow Art Portal Makes Cross-Training Easier
10 February, 2022
Bottom Line Up Front: If your shop is experiencing labor shortages, you need everyone at your business trained to handle multiple departments. Use GraphicsFlow’s Art Portal and get more time back for cross-training your team.
If you’re more than a one-person operation, there’s a good chance your team is smaller than it was about a year and a half ago. The labor shortage from the height of the pandemic has dragged on into 2022. And, it’s posing challenges for custom merch businesses all across the country. As a business owner, one of the best things you can do is make sure that your entire team is cross-trained so that if someone’s out sick or leaves unexpectedly, you’ve got someone to fill their shoes. But training is time-consuming, so you need ways to get some of those busy hours in the day back. With GraphicsFlow Art Portal, you’ll get tools to speed up design and art creation processes. That way, you can spend more time training your team in different departments to keep your business agile.
Here’s how Art Portal and GraphicsFlow can help you gain that valuable training time back:
Less Training Needed
Training your team on specific equipment in your shop or essential customer service tasks is an involved process. Thankfully, Art Portal is a straightforward tool your entire team can use to set up art approvals without in-depth training. Once Art Portal is added to your site via a simple embed code, customers can reach out to you with design requests from more than 25,000 designs inside GraphicsFlow’s art library.
Anyone on your team can respond to the request and download the design through the portal. From there, all you need to do is finalize the design and send it back to the customer for final approval.
Faster Design Turnaround
Art creation is a time-consuming part of any custom-branded merch order. If you can save your art department time, that’s more time to go back into cross-training. Since all of the designs inside Art Portal are high-quality, license-free, and production-ready, your art team can easily take a design request from a customer and turn it into a final design in no time. No more re-working blurry screenshots from third-party websites or building a design from scratch since your customer submitted a copyrighted image. Your art team is in control from the start of the design process until that artwork is ready for production.
Another Tool for Your Sales Team
If your front office or sales team is shorthanded, you can use Art Portal as a tool for them to speed up the sales process and free up their time for other departments. Your sales team can create simple, straightforward designs for customers with GraphicsFlow Art+ and send them to customers just like your art team does with the Art Portal. If you want to streamline this process further, check out our blog on creating design templates for faster art approval.
Better Organization
How many times a week do you and your team find yourself digging around on the office computer for a customer’s design? Suppose you don’t have a cohesive system in place for all your customer artwork. In that case, that’s precious time you could be using to train the production crew how to set up orders or the front office team how to properly pack orders.
With GraphicsFlow’s tag manager, you can organize your customer artwork inside the platform in a way that makes the most sense for you and your team. Assign custom tags to any customer artwork like subject matter, customer segment, and styles. With this strategy, your team can pull up those designs faster and avoid expensive re-prints or mistakes.
Easy to Share
In prior years, you might’ve had one of your team members assigned to social media management and advertising. You might not have the bandwidth to make this a single person’s job with a smaller crew. In addition to quickly adding Art Portal to your website, you can promote Art Portal speedily and simply across all your social media platforms. Simply copy and paste the link to your portal on your social channels. Customers can easily click through to set up a design request just like they would directly from your website. You can add the link in your profile information or a short post to promote the feature.
Ready to save your shop time for cross-training and use GraphicsFlow to grow your business? Contact a Client Advisor today for a personalized 15-minute tour. Fifteen minutes can change your business.
Not ready? Test drive the art portal and submit a sample design. See for yourself the potential of Art Portal for your business.
